Build a Intelligent Email Sorter
Inbox zero without the effort. An AI agent that categorizes, prioritizes, and drafts responses to your email. Surfaces urgent items, auto-archives noise, and prepares replies for your review.
The Problem
Email overwhelm is real. Important messages get buried, newsletters pile up, and you spend hours triaging instead of doing real work.
What You'll Build
An AI agent that categorizes, prioritizes, and drafts responses to your email. Surfaces urgent items, auto-archives noise, and prepares replies for your review.
How It Works
Connects to Gmail or Outlook. The AI learns your email patterns—who's VIP, what needs immediate attention, what can wait. It categorizes incoming mail, drafts responses to routine messages, and gives you a morning briefing of what actually needs your attention.
Less time in inbox, more time on real work
Tools You'll Use
Start Building: Copy This Prompt
Build an intelligent email sorter using Make/Zapier + Claude:
**Email Categories:**
1. **Urgent/Action Required** - Needs response today
2. **Important** - Needs response this week
3. **FYI** - No response needed, just awareness
4. **Newsletters** - Auto-archive, summarize weekly
5. **Spam/Noise** - Delete or archive
**For Each Email, Determine:**
- Category (from above)
- Priority (1-5)
- Suggested action (respond, delegate, archive, delete)
- Draft response if needed (for common types)
**Workflow (Make/Zapier):**
1. **Trigger:** New email in Gmail
2. **Filter:** Skip if from known newsletter domains
3. **AI Analysis:** Send subject + snippet to Claude
4. **Categorize:** Apply Gmail label based on AI response
5. **If urgent:** Send Slack notification
6. **If routine:** Draft response and save to drafts
7. **Daily digest:** Morning summary of what needs attention
**Claude Prompt for Analysis:**
```
Analyze this email and respond with JSON:
{
"category": "urgent|important|fyi|newsletter|spam",
"priority": 1-5,
"action": "respond|delegate|archive|delete",
"reason": "brief explanation",
"draft_response": "if action is respond and it's routine"
}
Email Subject: {subject}
From: {sender}
Preview: {first 500 chars}
```
**VIP List:**
- Maintain list of VIP senders (boss, key clients)
- VIP emails always marked urgent
- Get Slack notification for VIP emails
**Daily Digest Includes:**
- Count by category
- List of urgent items
- Summary of important items
- Newsletters summarized in 3 bullets each
Start with just categorization and labels. Add draft responses and daily digest after the basic flow works.Paste this prompt into ChatGPT Codex to get started
Frequently Asked Questions
How long does it take to build a Intelligent Email Sorter?
A intelligent email sorter typically takes 2-3 days of focused work to build, depending on your familiarity with the tools.
Do I need coding skills?
No coding skills are required. This project is designed to be built with no-code AI tools like Claude. Our bootcamp teaches everything you need.
What tools do I need?
You'll need Claude, Make, OpenAI API to build this project. Most tools have free tiers to get started.
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